Saturday, August 4, 2012

Exploring Your Email Archiving Options

So, it's a business must: email archiving. Legal requirements mean that all businesses must be able to retrieve information - sometimes for up to seven years - whenever needed. And the financial fines of ill compliance are not to be scoffed at.
The obstacle here is storage. It's expensive, and because email grows exponentially, businesses are requiring greater storage functions.
So what's happening as a result of the increasing demand for storage? Organisations are buying more storage (EMC and Netapp reported a year on year growth in storage sales of 33% and 41% respectively). But their IT budgets aren't increasing. In fact, they remained nearly flat during the same period.
This means that organisations of all sizes are struggling to address:
-a unique and never-known-before growth in unstructured data
-the pressure to keep an ever-increasing share of that data
-the lessening benefit of traditional storage products
With the doom and gloom on the table, what's the best email archiving option for your business? Because, there are solutions - great ones, even.
Let's take a closer look at the 3 models you can choose from: on-premise, hosted, and cloud-based archiving.
Option 1: On-premise archiving
This is the traditional method of archiving emails, and is the most popular model for early adopters (particularly large financial services and customers in the early 2000s).
Under this model:
-The archive is entirely located within your business' data centre.
-Your business is responsible for the installation, configuration and operation of the archiving system, and its underlying infrastructure.
-The archiving software is installed on one or more servers (either as dedicated hosts or virtual machines).
In it's simplest form, your business would be in charge of its own computing needs, including obtaining the infrastructure to accommodate those needs as they arise. Because of the pressure for unexpected in-house IT solutions to be delivered and implemented by the business itself, on-site archiving has dwindled in popularity in recent years.
On-site archiving also requires a substantial up-front investment in hardware, software, ongoing operations and support.
Option 2: Hosted archiving
This is one of the two options if you wish to outsource your archiving.
Under this model:
-Archiving systems are housed within the archiving vendor's data centre.
-You aren't required to install, configure, or maintain the archiving system or its underlying infrastructure.
-You can focus on activities related to the archiving process and functionality.
-The only element you need to worry about is capacity management's impact on pricing; vendor fees can vary based on the volume of stored data.
Vendors benefit from economies of scale but are confronted with the same difficulty relating to capacity management, service availability and large capital expenses as customers with on-premise systems.
Option 3: Cloud-based archiving
Some vendors build applications that operate on top of cloud infrastructure from third parties (eg. Amazon or Rackspace) rather than operating their own infrastructure.
Under this model:
-Both you and the archiving vendor don't operate the physical infrastructure.
-The archiving vendor builds and maintains the archiving system that's operated on top of the cloud infrastructure - which is the software layer.
-You focus exclusvely on the archiving process and functionality: defining retention policies, searching for specific content, and exporting data for discovery.
That way, each party is able to focus on their strengths.
These features, advanced technology and cost-effectiveness contribute to the increase in businesses using cloud-based archiving. A great bonus is that it's not nearly as complicated as an on-premise solution. And who has time for complications?

1 comment:

  1. This are actually great discussion specially on the process and types of Email Archiving with this information I have now find what is the best email archiving